Department Head Resources

Department Head Resources

ACES Policies and Procedures

Annual Allocation of Effort Guidelines and Form

Watermark Faculty Success

Watermark Faculty Success allows NMSU faculty to track teaching, research, and service activities. It also allows for the easy generation of annual Performance Evaluation reports, promotion and tenure reviews, NIH and NSF Biographical Sketch reports for grant application, and reports to external constituents.

Watermark Faculty Success is a secure and reliable web-based tool for faculty to collect, manage, and report their teaching, research, and service activities, along with their accomplishments and professional activities. Once the data is entered, this information will be easily accessible and provide the user as well as certain levels of ACES and NMSU leadership the ability to pull reports with the data.

This system is used for faculty end-of-the-year evaluations, and it is very important that the information be kept up to date frequently. For further information on how to use the system, please visit

The ACES College Liaison for Watermark Faculty Success is Claire Montoya (, please email Claire once you have your NMSU credentials so that you can be added to the Watermark system.

Emeritus Request Procedures

  1. Emeritus Status - According to NMSU ARP 8.65, faculty members might be eligible to receive Emeritus status upon separation, whether by retirement or resignation, from New Mexico State University. The minimal conditions of eligibility to request Emeritus status are:
    1. That the faculty member is eligible for retirement under the New Mexico Educational Retirement Act or the Federal Civil Service; and
    2. That the faculty member is tenured by the university; or is a college faculty who has been promoted (as per College Faculty promotion policies) to the rank of college professor.
    3. The College of ACES views Emeritus status as a recognition of meritorious and continuous excellence during the service at New Mexico State University and a privilege granted in recognition of such service. Emeritus status should be requested, according to the procedure described below, and approved.
  2. Requesting Emeritus Status - It is the responsibility of the faculty member to request consideration for Emeritus status. The request should be made in writing to the Dean through the academic department head. The request should include a narrative describing the motivation for the request and expected future contributions to the institution.

  3. Review and Approval - The departmental recommendation for Emeritus status should be developed as follows:
    1. The request should be reviewed by the department head, associate deans, and Dean of the college.
    2. The Department Head develops their own recommendation which is sent to the Dean for final review and approval. Then forward to ACES HR for processing to HR/Benefits Services.

Sample Memo Requesting Emeritus Status for Faculty

Faculty Evaluations/APRs

Faculty Line Requests - Both Regular and Visiting

Faculty/Staff HR Hiring Process

Graduate Faculty Status

New Employee Orientation & Required Training for ACES Employees


International Travel

Leave Process - Sabbatical and Other Leave

NMSU Equipment Loan for Home Use

NMSU equipment should not be removed from the NMSU campus until you have approval to do so.

  • University Equipment Loan Form – This form should be used to obtain approval for a loan of NMSU-tagged or non-tagged Property or to renew the loan of NMSU Property. Any faculty or staff member or student requesting a loan of property must fill out Sections 1 – 3 of the Equipment Loan Form and then route for proper approval.
  • Adobe Sign Form – This link will provide access to the new Adobe Sign method. Here are step-by-step instructions for submitting a new workflow for the equipment property form.
  • Per Business Procedure Manual (BPM) 4A.10 Physical Inventory, each department is accountable for and must take a physical inventory of all tagged property, regardless of ownership, at the close of the fiscal year or as otherwise directed, with the Department Head acknowledging responsibility for the equipment.
  • Per BPM 4A.35.2 Off-Campus Loan of University Property, a loan of NMSU property to a faculty or staff member or a student for off-campus use in a university program must have prior approval from the Principal Investigator (PI) and/or the Department Head of the responsible department. The lending department will maintain documentation of custody for the duration of the loan. Locations of off-campus property must be reported to Central Property. The condition of the item and date of expected return will be noted in the documentation.

Reminder – during the annual inventory process, tagged property will need to be scanned, including property on loan if it is locally available.

P&T Policies and Procedures

Staff Evaluations

Staff Hiring Process

Syllabus Requirements


Other Faculty & Staff Resources